Publish Your First Event
The Event Editor can be found by locating Event Smart in the admin menus and then clicking on Events. Once on the Events Overview page, click on Add New Event button which appears at the top of the screen.
In the example event that we'll be using, we'll focus on these areas of the Event Editor: Event Title, Event Description, Event Tickets & Datetimes, Event Registration Options, and Save New Event. Information about these options and others in the Event Editor can be found in the Help tab which appears in the top right corner of the screen.
Information for our example event:
- Title: Spring Concert Celebration
- Description: Come kickoff spring with a fun evening of music and food.
- Event Start: March 22nd, 2014 at 7pm
- Event End: March 22nd, 2014 at 10pm
- Event Limit: 500
- Free Ticket: no charge
- Premium Ticket: $20, allows early admission at 6pm
Begin by entering a title or name for your event. This should be descriptive as it will be shown in various areas of Event Smart including the admin and on the front end. Next, enter a description for your event. Event Smart includes a rich text editor so you can format your description using the toolbar that appears above the description area. Now scroll down to the option for Event Tickets & Datetimes. In this section we'll setup a datetime and tickets for our events. Click on the Event Start field and change it to the date and time that your event begins. Next, click on the Event End field and change it to the date and time that your event ends. You can optionally set a limit on the number of tickets that you want to be available for this event.
We are now ready to setup tickets for our event. By default a Free Ticket will be created for our event. If you will be offering free tickets for your event, then you can begin editing the options for this ticket. Update the Ticket Name, Goes On Sale, Sell Until, and adjust the quantity. If you will not be offering free tickets, you can update the existing options for this ticket to convert it to a paid ticket.
Next, locate the Event Registration Options widget. The active status will show unknown since we are currently creating a new event. The next option allows you to specify the maximum number of tickets that can be bought per order. For example, if you wanted to limit a registrant (attendee) to buying 5 tickets at one time, then you would enter a 5 in the field. The field for Alternate Registration Page is useful if you want attendees to register through a separate URL. If you are new to Event Smart, then leave this field blank. Next, you can enter a phone number (optional) for your event. Then you'll want to select the Default Registration Status. A status of Pending Payment is recommended since it will allow your registrants (attendees) to make payments (if necessary). You can learn about the other options by viewing the help tab for the Registration Form Settings page.
Now double-check that your event information is correct: Title, Description, Event Tickets & Datetimes. Then locate the Save New Event widget and click on the Save Draft button to review your event later or click on the Publish button to make your event live.
Visibility Options
You have the same visibility options for events as you do for blog posts and pages.
- Public - posts/pages/events are visible to the general public.
- Password protected - set a password that is required to view the post/page/event details page.
- Private - requires that website visitors are logged-in to your website before they can view your page/post/event.
Congratulations on publishing your first event with Event Smart! Now browse to your event on your website to see how it will appear to your registrants.